Admin quick guide

As an Admin once you login to your Learning Management System you will either be directed to the Dashboard or Site Home depending on how the system was configured. Possibly your login page could be in the site home as well.

Navigate to site administration

1. Log in with your administrator account 

2. Click :f: icon located at the top-right corner 

3. Select the option Site administration from the menu

Turn on editing

Toggle the Edit mode to ON from the top-right corner next to your Profile icon. If the toggle button is not visible to you. This could be due to the below reasons.

1. You don’t have enough privileges to edit the page

2. Or, the page may not be customised. Example: Site administration page can not be customised.

Once the Edit mode is turned ON, you will see the ➕ Add a block or ➕ Add activity or resources section on your page. Alternatively, go to menu :f: icon located at the top-right corner and look for Add a block option on menu

Setting up site home (front page)

1. Go to Site administration > General and scroll down to Site home (front page) settings.

2. Change the full name and short name if needed.

3. Decide what should be shown on the front page - news items, courses, course categories or none of these things? The same or different for logged in and non-logged in users? As for other settings, they can always be changed later.

For more information, see Front page settings.

To add text and/or images to the central area of the front page:

1. Enable Edit mode' top right.

2. Click the configuration icon (cogwheel) near the top of the screen. (If you don't see this, check in Site administration > General > Site home settings that 'Include a topic section' is ticked.)

3. Add text and/or images to the summary box.

Note: If you don't want to use your front page for displaying courses or information about your organisation, you can display the login page only by checking "force login" in Site administration > General > Security > Site security settings.

Customise your dashboard

The dashboard can be customised based on your needs i.e. you can add new blocks, reposition the blocks or delete as per your needs. All the users in the system are capable of customising their Dashboard. As an Admin - learn how to configure default dashboard for all users.

Navigate to dashboard/home

Site Home may not be enabled by default check with the Lumify Digital Team if you wish to enable it.

1. Log in with your administrator account 

2. Click :f: icon located at the top-right corner 

3. Click  on Dashboard/Home from the menu

Add blocks on your Dashboard

1. Log in with your administrator account 

2. Ensure you are on Dashboard and turn ON editing

3. Click on Add a block to add blocks to your Dashboard

4. Browse the blocks on the next page and select the block you want to add

Setting the default Dashboard

An administrator or manager (or other user with the capability moodle/my:configsyspages) can set the default blocks for all users from Administration > Site administration > Appearance > Default Dashboard page.

Clicking the button 'Reset Dashboard for all users' will then apply these settings to the Dashboard for everyone on the site.

Default blocks are:

• Timeline

• Calendar

• Recently accessed items

Adding courses

• Courses in your LMS (Learning Management System - Moodle's) are learning areas, where trainers and learners work together.

• You may add a new course by clicking the 'Add a new course' button on the front page

  • Or, from the Site administration > Courses > Manage courses and categories > Add a new course

• If you plan to have many courses, you can upload courses in bulk via CSV file.

• If you want certain settings in your courses to be always pre-set for you when you make a new course, check out Site administration > Courses > Course default settings.

See Courses for an overview of the various aspects of courses and see courses in action with user data on the Mount Orange School demo site. Navigate courses as a Manager for better insights. Please note that the look and feel may be different.

Course page overview

1. Once in the course page. You can see 4 components (Course index (Left), Course content (usually at the center), Blocks (Top, Right, Bottom of the course content) and Course navigation tab (on top of the course page, below header)

   • Course index - Easily navigate your course activities via this left course navigation panel. While on edit mode, the admin/trainers can re-organise the activities via the course index panel. Wait for the drag icon once you hover on the activity title. Refer to the screen grab below.

     

      

   • Course Content - The blocks holds all the activities and resources of the course. The look and feel of the display of the activities may differ depending the course configuration, theme etc. Refer to the below screen grab.

     

   • Blocks - Blocks add extra support for leaners and trainers to administer the course. Example: Completion progress block, Course overview. You can edit and configure each blocks once you are on course edit mode :e:. The configuration may vary from blocks to blocks.

   • Course navigation - These provide a quick way for the admin/trainer to access important aspects of the course. The More link takes you to, for example, the Content and Question banks and Course reuse which incorporates Import and Copy. Refer to the screen grab below.

     

     Find more details about the course page here.

Adding users

Adding users is a two step process from an administrator’s perspective. Watch the below video for a quick guide.

Step 1: Authentication

Everyone using your site must have an account. You can allow people to create their own account using Email-based self-registration, or add new users individually or bulk create accounts via CSV file or choose from several other authentication methods.

For more information, see Managing accounts and Authentication.

Note: You do not yet decide who will be a teacher, student, or other participant roles. If you're wondering why, read the documentation on Assigning roles.

Step 2: Enrolment

Once users have an account, they need to be enrolled in courses. (Now is the time to give them their student, teacher, or other roles.) You can allow them to self enrol, or you can enrol them manually yourself or choose from several other enrolment methods.

For more information, see Enrolments.

Note: You can create accounts and enrol users in courses at the same time if you wish by uploading users or you can explore Cohorts, site or category-wide groups.

Important default site settings

Please note that most of these settings are set default by Lumify as best practices. Consult with Lumify Digital Team if you are unsure.

1. Set your default language in Site administration > Language > Language settings. Moodle defaults to common English; if you need US English or another language, add that in Language > Language pack first, then you can set it as the default.

2. Set your default timezone and country in Site administration > Location > Location settings.

3. Turn off public Guest access (unless you are sure you know how to use it) in Site administration > Plugins > Enrolments > Manage enrol plugins and Hide its button in Site administration > Plugins > Authentication > Manage authentication > Guest login button.

4. Adjust your minimum password if you need to in Site adminstration>Security > Site security settings > Password policy.

Admin tips & tricks

Please note that most of these settings are set default by Lumify as best practices. Consult with Lumify Digital Team if you are unsure.

• Go through each activity in Administration > Site administration > Plugins > Activity modules and decide the most suitable default settings for your Moodle. Do the same for the gradebook, via Administration > Site administration > Grades > General settings.

• Go to Administration > Site administration > Advanced features and review whether you want to make use of additional features such as blogs, RSS feeds, completion tracking (for both Activity completion and Course completion), conditional access, portfolios or badges.

• Provide the user interface in different languages by installing additional language packs via Site administration > Language > Language packs.

• Use wording more suitable to your users by changing Moodle's default terms in Administration > Site administration > Language > Language customisation.